The Full Planning Checklist
From the first budget conversation to the last dance — here's everything we handle, organized the way we actually run it.
- Set the overall budget
- Build a planning timeline
- Assign roles and responsibilities
- Choose the ceremony and reception venue
- Arrange tables, chairs, and tents (if needed)
- Plan parking and accessibility
- Wedding invitations
- RSVP tracking
- Seating chart
- Guest favors and gifts
- Transportation for the couple and guests
- Accommodation for out-of-town guests
- Security
- Day-of coordination
- Backup power generator (if needed)
- First aid kit on site
- Backup plan for bad weather
- Emergency budget for unexpected expenses
- Wedding theme and color scheme
- Floral arrangements
- Table settings, linens, centerpieces
- Lighting and ambiance
- Master of Ceremonies (MC)
- DJ or live band
- Dancing
- Games and special entertainment
- Sound system and lighting
- Bride's wedding gown
- Groom's suit or tuxedo
- Bridesmaids' and groomsmen's attire
- Hair, makeup, and accessories
- Professional photographer
- Videographer
- Wedding album
- Live streaming (if desired)